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Interoperability, Flexibility, Efficiency and Innovation
Document Management Features

Interoperability & Workflow

  • Open and flexible architecture, adaptable to all technological environments
  • Own workflow module, with a comprehensive integration layer
A deep-dive
Integration layer
  • Seamless integration with different business applications such as Business Process Management (BPM) solutions, productivity tools (Microsoft or OpenSource), email, among others
  • Integration of documentary evidences from other business applications
  • Different export types
Own workflow module
  • Implementation of structured or ad-hoc workflows, incorporating the organization’s business rules
  • Dynamic Forms

Security & Scaling

  • Fully configurable at a global and individual perspective (by user)
  • Complete document classification with different confidential levels
Funcionalidades Gestão Documental - GfiDoc - Segurança
A deep-dive
Records, Profiles and Users Management
  • Automation of document retention and elimination processes, according to the data classification policy
  • Confidentiality pattern and access control
  • Digital Signature
  • Solution can be implemented on Cloud adjusting to the business needs and ensuring a security, flexibility and efficiency
Multi-Database & Multilanguage
  • Allows the simultaneous access by several external companies (multi-tenant)
  • Multilanguage solution
Funcionalidades Gestão Documental - GfiDoc - Gestão Completa

Document Lifecycle Management

  • Capture, storage and management of electronic documents and workflow.
A deep-dive
Scanning and Automatic Document Indexing
  • Scan and convert documents or images into text, searchable and editable
  • Automatic user identification and quick document indexing with processes aggregation
Reporting & KPIs
  • Real-time indicators on the status of processes and on-going tasks
  • Possibility of understanding the duration of a given task and who is responsible
  • Alert management to control deadlines

Effectiveness & Faster Processing

  • Wide range of features
  • Fully in line with international standards of electronic document management systems
Funcionalidades Gestão Documental - GfiDoc - Eficácia e Celeridade

A deep-dive

Edit, manage and search of documents and processes
  • Edit, manage and search of documents and processes
  • Create, view, edit and forward documents and processes
  • Auditing
  • Strong search engine
  • Record personal lists, speeding up future searches
Fully aligned with international standards of document management
  • Total alignment with the MoReq® standard (Model Requirements for the Management of Electronic Records), a European reference that defines the core functionality required of a records system whether it is deployed into a public body, private organization, or even the third sector
  • Aligned with the “Electronic Administration and Semantic Interoperability” Program, incorporating Functional Macroestructure (MEF) and Meta information for Interoperability (MIP), fundamental foundations for semantic interoperability in Public Administration
Funcionalidades Gestão Documental - GfiDoc - Usabilidade

Interface & Usability

  • Simple and intuitive experience – use and administration

A deep-dive

Scanning and image processing
  • Scan and convert documents or images into text, searchable and editable
  • User identification and index automatically documents and processes
User Interface & Customization
  • Homepage customization, with ‘pending tasks’, ‘news’,’ management indicators’, among others
  • Each user can customize menus, lists, forms, etc.
  • Management of metadata and the presentation model of the documents
  • Ability to preview documents without having to open them
  • Convert folders into pdf

Mobility & Innovation

  • Mobile responsive
  • Fully aligned with new digital trends
Funcionalidades Gestão Documental - GfiDoc - Mobilidade

A deep-dive

Available anytime, anywhere
  • Web-responsive and multi-browser solution, fully adapted to all devices (desktop, smartphone or tablet)
Aligned with the new digital trends
  • Includes two key concepts of ‘Digital by Rule’ and ‘Once Once’
  • Access credentials


Know more

Fully interoperable with other business applications


Flexible and suited for any type of organizations

Document Lifecycle Management

Efficiency and security


Simple, intuitive and dynamic

Available anytime, anywhere