Features
Interoperability, Flexibility, Efficiency and Innovation
Interoperability & Workflow
- Open and flexible architecture, adaptable to all technological environments
- Own workflow module, with a comprehensive integration layer
A deep-dive
Integration layer
- Seamless integration with different business applications such as Business Process Management (BPM) solutions, productivity tools (Microsoft or OpenSource), email, among others
- Integration of documentary evidences from other business applications
- Different export types
Own workflow module
- Implementation of structured or ad-hoc workflows, incorporating the organization’s business rules
- Dynamic Forms
Security & Scaling
- Fully configurable at a global and individual perspective (by user)
- Complete document classification with different confidential levels
A deep-dive
Records, Profiles and Users Management
- Automation of document retention and elimination processes, according to the data classification policy
- Confidentiality pattern and access control
- Digital Signature
Cloud
- Solution can be implemented on Cloud adjusting to the business needs and ensuring a security, flexibility and efficiency
Multi-Database & Multilanguage
- Allows the simultaneous access by several external companies (multi-tenant)
- Multilanguage solution
Document Lifecycle Management
- Capture, storage and management of electronic documents and workflow.
A deep-dive
Scanning and Automatic Document Indexing
- Scan and convert documents or images into text, searchable and editable
- Automatic user identification and quick document indexing with processes aggregation
Reporting & KPIs
- Real-time indicators on the status of processes and on-going tasks
- Possibility of understanding the duration of a given task and who is responsible
- Alert management to control deadlines
Effectiveness & Faster Processing
- Wide range of features
- Fully in line with international standards of electronic document management systems
A deep-dive
Edit, manage and search of documents and processes
- Edit, manage and search of documents and processes
- Create, view, edit and forward documents and processes
- Auditing
- Strong search engine
- Record personal lists, speeding up future searches
Fully aligned with international standards of document management
- Total alignment with the MoReq® standard (Model Requirements for the Management of Electronic Records), a European reference that defines the core functionality required of a records system whether it is deployed into a public body, private organization, or even the third sector
- Aligned with the “Electronic Administration and Semantic Interoperability” Program, incorporating Functional Macroestructure (MEF) and Meta information for Interoperability (MIP), fundamental foundations for semantic interoperability in Public Administration
Interface & Usability
- Simple and intuitive experience – use and administration
A deep-dive
Scanning and image processing
- Scan and convert documents or images into text, searchable and editable
- User identification and index automatically documents and processes
User Interface & Customization
- Homepage customization, with ‘pending tasks’, ‘news’,’ management indicators’, among others
- Each user can customize menus, lists, forms, etc.
- Management of metadata and the presentation model of the documents
- Ability to preview documents without having to open them
- Convert folders into pdf
Mobility & Innovation
- Mobile responsive
- Fully aligned with new digital trends
A deep-dive
Available anytime, anywhere
- Web-responsive and multi-browser solution, fully adapted to all devices (desktop, smartphone or tablet)
Aligned with the new digital trends
- Includes two key concepts of ‘Digital by Rule’ and ‘Once Once’
- Access credentials